Unlike other stock apps like Safari & Notes, Apple Mail for macOS hasn’t got significant improvements for a long time. The email app lacks an intuitive interface and essential features like “Scheduling” and “Smart inbox management.” This also doesn’t score well in terms of the integration with third-party productivity tools.
So, All these shortcomings can force anyone to look for the best Apple Mail Alternatives for Mac and iPhone. Therefore, if you have decided to look beyond the stock email client for better email management, these are the top third-party email clients for macOS and iOS you should try out.
Best Apple Mail Alternatives for iPhone and macOS
While some email clients emphasize enhancing customization, others give more priority to offering detailed insights into emails. Not to mention, the email apps solely focus on providing a simplified email management experience by getting rid of email clutter.
Well, I have chosen a variety of Apple Mail Substitutes to put much-wanted features like customization, seamless collaboration, integration with productivity apps, and insightful email tracking at the top of the priority list. Thus, whether you want to go for a feature-rich alternative or a smart competitor to take on emails with ease, this lineup can let you pick the right bet. So, With the premise out of the way, let’s get going!
Microsoft Outlook
The Microsoft Outlook is a robust email client that checks off almost every essential box. Hence, it’s hard to look beyond this full offering from Microsoft if you are willing to go for an all-in-one email app.
Well, What makes Outlook ahead of many other rivals is integrating email and calendar, which plays a pivotal role in planning, tracking events and appointments a straightforward task. Another feature worth mentioning is the seamless collaboration thanks to the immediate access to Word, PowerPoint, and Excel. Suppose you are looking for ways to boost cooperation, Outlook could be a better Apple Mail substitute.
What is more, Outlook is integrated with Skype to chat with your friends/colleagues without leaving the email app. So, the email app has got the tools to shield your personal information regarding security and privacy. For Example, it provides an automatic deactivation of unsafe links that consist of malware, phishing scams, and reliable ransomware detection and recovery for your essential files.
This is worth noting that Microsoft Outlook’s freemium tier has some limitations, like 15GB mail storage, basic security features, and only 5GB of OneDrive cloud storage. Hence, you will need to upgrade to the premium variant (starts at $6.99/month) of the email client to unlock all the powerful tools. Well, Everything considered it’s a complete alternative to Apple Mail for those willing to boost productivity.
Gmail
Now Going by the sheer numbers, Gmail is by far the most popular email client across platforms. Plus, from what I can tell after using it for several years, it lives up to the mark in most aspects. Then, if you are on the lookout for a highly user-friendly Apple Mail substitute, you shouldn’t fail to check it out.
The most important highlight of Gmail is the integration with G-Suite, which offers quick access to several apps like Google Drive, Docs, Calendar, Maps, Translate, Photos, and more. Suppose you are deep into the Google ecosystem. You won’t have to spend much time getting your done. Well, Whether it’s translating languages, checking nearby places, or storing files in cloud storage, you can get these things (and more) done right from one spot.
So, based on your needs, you can organize all of your emails into different categories such as social, promotions, updates, and more. Therefore, you can take a glance at the latest messages at a glance and respond quickly. And, In terms of email management, Gmail has a clear edge over Apple Mail.
One of my ideal features of Gmail is the ability to view attachments, RSVP events, snooze messages even without having to open emails. Prominently, Google claims that it blocks up to 99.9% of dangerous emails to enhance your security.
Afterward, if you want to have a reliable web alternative to Apple Mail, Gmail has to be your top pick.
Spark
Well, In terms of smart email management and ease of use, Spark stands out as one of the best email clients across platforms. This email client features a neat user-interface and comes with an intelligent email sorting feature that keeps unwanted emails away and pops up essential messages so that you can take a glance at them without having to dig into the inbox.
Being compared to the clunky interface of Apple Mail, Spark looks modern and organized. This keeps noise away by keeping all the useless, either hidden or out of sight. Further, you can schedule emails to be sent later and set up follow-up reminders to ensure you don’t miss out on anything.
So, With the built-in calendar, Spark makes sure you don’t have to look beyond for efficient planning. Well, What I love about this email client is the smart search that makes finding any email painless. Not to mention, these quick replies that allow me to communicate with ease have also seen a sweet spot in my usability.
A different feature that has always appealed to me is integrating with third-party apps, which plays a vital role in boosting productivity. Even though on the collaboration front, it has a clear edge over Apple Mail. You can now create emails with your colleagues using the compose editor and take advantage of the ready-made templates for a fast reply to frequent messages.
Here, Do note that Spark’s freemium version is limited, allowing 5GB total team file storage and two active collaborators. Now, You will need to upgrade to the Spark premium that starts at $7.99/month if you want to remove the restrictions. Here, Taking Everything into account, Spark is a top-notch Apple Mail alternative for Mac.
Newton Mail
Suppose I were to pick an Apple Mail competitor purely based on a fast and snappier interface, Newton Mail would comfortably top the roundup. Aside from boasting a beautiful looking interface, the email client comes with a host of top-of-the-line features that let you manage emails just the way you want.
So, Ever sent an email to someone and wondered whether or not that person has read your email? Suppose yes, chances are you would appreciate Newton Mail’s read receipt feature, which lets you know when the recipient reads the email. Here, Another part that has called for my attention in this app is the “recap” that automatically brings back conversations that you need to reply to at the earliest. Thus, you won’t forget to respond to any messages.
Compared to Apple Mail, Newton Mail has got a more efficient tool to tidy the inbox that keeps the unwanted emails away. Thus, you can focus on the emails that matter and put the noise at bay. Now, Thanks to the connection with several apps like Trello, OneNote, Asana, and Evernote, it allows you to carry out tasks like managing projects, taking notes, and collaborating with colleagues easy going.
Here, Features like HTML signatures, custom folder sync, dark mode, and a trusted privacy shield make Newton Mail a notable pick. So, Priced at $50, Newton Mail’s premium version might seem expensive. But, given the host of impressive features, you can’t go wrong with it.
Mailplane
Mailplane is another Apple Mail alternative that promises to be the best email client for macOS. So, Having given a thorough look at what it has to offer, I must say that the email is fully equipped to be a safe bet.
Then, Mailplane offers a straightforward way to manage Gmail, calendar, and contacts right from one spot. Therefore, you don’t have to take roundabout ways to control your emails, track calendar events, or keep track of your contacts. Well, One of the things that I appreciate in Apple Mail is the support for some keyboard shortcuts that come in handy for performing everyday actions faster.
As Mailplane offers several keyboard shortcuts, it didn’t take much time to get into my good books. In Addition, Mailplane’s notifier keeps you in the loop about how many unread messages are in your inboxes, right from the menu bar. So, Whenever a new email arrives, you can archive it or respond to it right away.
As someone fond of annotations, I have found its annotation tools quite helpful. They allow me to express with more precision. This integration with essential Mac apps like Gmail, Photos, and Evernote further enriches its profile as a full-fledged Apple Mail competitor for macOS.
Airmail
Airmail is created to work seamlessly across iDevices, including Mac, iPhone, iPad, and Apple Watch. Suppose you are on the lookout for an email client optimized to work within the Apple ecosystem. It would be best if you gave Airmail serious consideration.
Now, Talking about the user-interface, Airmail is top-notch. Reputably, it won the Apple Design Award in 2017 and has continued to win plenty of praise for having a fast and responsive UI. Behind a beautiful user-interface, the email client offers full-on customization so that you can fine-tune Everything in keeping with your needs.
You can design custom actions to speed up your tasks and take advantage of integrating with a wide range of apps to enhance your productivity. Well, For hassle-free email management, you can add as many email accounts as you want.
Among the support for Gmail, GSuite, iCloud Mail, Exchange, Office 365, Microsoft Outlook, IMAP, and POP3, it has got you fully covered. Compared to Apple Mail, Airmail offers more flexibility to manage multiple accounts and that too without running from one end to another.
At the privacy front, Airmail has looked up to the task to me. This useful privacy mode lets you block tracking pixels and prevent images from loading automatically. Moreover, it also supports Touch Bar and offers various plugins to let you add additional features like Reading Receipts, SMIME or GPG encryption, and more.
Lengthy story short, Airmail is fully equipped to be a more versatile Apple Mail replacement for your Mac, and you shouldn’t fail to give it a shot.
Canary Mail
If it comes to offering simplified email management, Canary Mail has the tools to live up to expectations. Exactly what makes it a better choice is the ability to provide enhanced privacy to your personal information. Therefore, if you want to move beyond Apple Mail but feel a bit concerned about your data’s security, this one can be worth having a go.
The Canary Mail offers end-to-end encryption to your data so that it can remain safeguarded against prying. Indeed, it also uses an open-source mail sync engine that puts privacy at the forefront. Including Canary, you can add as many email accounts as required. Some support for Gmail, iCloud, Office365, Yahoo, Exchange, IMAP, and ProtonMail stores offer you the freedom to add any email account and keep a tab on it with ease.
So, Features like the read-notifications, one-click unsubscribe, snooze, templates, contact profiles, and a full-fledged calendar make it a safe bet for managing emails. Although Canary doesn’t have a rich user-interface, you will have very little to complain about. Now, To sum up, it’s one of the best free Apple Mail alternatives for Mac.
Postbox
Yet different Apple Mail rival that could be a favourite choice for professionals is Postbox. Meanwhile, this email client may not be as popular as some of its noted counterparts. This packs a solid punch when offering a neat email management experience.
Distinctly, Postbox is compatible with all IMAP or POP accounts, including Gmail, iCloud, Office 365, and more. Hence, it doesn’t matter which email account you have, and you can use this app to manage your emails with ease. This aside, it is touted to have one of the fastest email search engines. Being a result, you will find files, images, and other attachments a lot faster.
Essentially compared to Apple Mail, I have found Postbox way faster in terms of search. Meanwhile, the former seems relatively slow in offering precise search results, and the latter appears to the point more often than not. Utilizing the built-in Quick Bar, it’s pretty easy to move a message, copy a message, switch folders, or tag a message.
That is not all, and it also comes with a range of cool themes to let you give a nice look to the interface. Finally, Postbox is an able alternative to Apple Mail.
Kiwi for Gmail
Because the name suggests, Kiwi has been developed for those with multiple Gmail accounts and want to manage them faster and more flexibly. Suppose you are one of them. Kiwi for Gmail is for you.
You are staring what makes it a notable Apple Mail alternative? It’s also the ability to get the most out of Gmail, making it a much better bet for the people who heavily rely on Google’s offering. With this app installed on your Mac, you will feel like using Gmail as a desktop app on your computer.
So, Apple Mail, Kiwi provides a better-organized way to manage your Gmail accounts. This lets you use up to 6 Gmail accounts simultaneously. Still better, it integrates the entire G-Suite, allowing you to access apps like Google Docs, Sheets, Google Drive, Slides with ease.
That is not all, and the app lets you open various file types, including sheet, Gform, Gdoc, Gslides, Gdraw, Glink and Gnote. Hence, you won’t turn into an incompatibility issue. Besides, it allows offline access for Google Docs, Sheets, and Slides so that you can continue to work on them without any interference. Few that with some handy keyboard shortcuts, and Kiwi for Gmail becomes hard to beat.
Polymail
Polymail is what you should utilize to sort out all of your professional emails without having to break any sweat. Yes, you read that! This Apple Mail substitute puts more emphasis on boosting productivity by keeping Everything straightforward.
Well, Features like email tracking, follow up reminders, and contact profiles save plenty of time by letting you carry out the oft-repeated tasks faster. Thankfulness to the smart automation, it ensures you don’t have to spend much time dealing with repetitive manual tasks.
The different area where Polymail seems to be a fully equipped Apple Mail replacement is the knack to eliminate email clutter and provide more organized communication. One of my best features of this email client is acquiring detailed insights into how and when people read emails.
Additionally, tracking the team’s activity and getting detailed reports has also proved quite helpful. Also, I’m sure it will win you over as well if you want to have a proficient team activity tracking tool. Polymail is an outstanding Apple Mail alternative for professionals.
Also, Check :
Apple Mail Alternatives for macOS Lined Up for You.
Thus, that ends our article on the best Alternatives to Apple Mail for Mac. Here, you have got the top email clients vying for attention. Pick the one that seems to check off all of your needs.
But before you set up your preferred email app, make sure to share your feedback with me. And as always, tell us about the worthy email clients that deserve mention in the above roundup.