Is it the end of your working day, although you came early to the office and left late but still feel the target is not accomplished? Well, it’s something that happens with almost everyone. Endless meetings, frequent interruptions, and last-minute tasks disturb the whole routine and put many of your ongoing tasks in the waiting list.
As an employer it becomes your responsibility to keep track of your employees to see if they are completing certain tasks in time. As an owner you need to schedule all tasks to manage the time effectively. This will not only help your company to boost its profits but also generate great revenues by completing more orders in less time.
You can use a scheduling tool to help manage your time. A schedule is like a time table comprising all the activities in a sequence and a milestone to be delivered in the given deadline. Having a pre-planned project helps your company to maintain profits by excel among the competitors.
Here is how the scheduling helps your enterprise
- It effectively helps to understand what realistic can you do in a given time
- Provides a organized way to keep track of clients
- Make sure that the organization has completed all your tasks within the deadline
- At accountancy time for some unwanted or unexpected situations
- Avoid taking more time than actually needed to complete a certain task
- Making the time spending on extra activities very unlikely.
- Create a balance between your sales & production
How to Schedule Time for Your Employees?
Scheduling is a very easy task nowadays. You can buy any time scheduling tool for your company to help your employees manage their time & play their role in the best possible way. Google calendar, MS outlook are a few tools that suit your needs and help to structure multiple time tables, keeping all the activities aligned.
The following are a few steps to scheduling the time effectively;
1. Identify the available time
The very first step is to identify the available time, which is usually the office hours excluding the break time. Figure out how much each employee needs to spend on the work by keeping his/her job nature in mind.
2. Include all the necessary actions
While you are preparing, the schedule must include all the necessary jobs the employees need to do on a daily basis.This may include the desk work, certain meetings, assignments, & time for some last minute tasks.
The Schedule should not be very strict or hard to act on or it’ll create a very tense environment in your company as well as reduce creativity.
3. Keep high priority task top of the list
Always keep the high pituitary tasks on the top of the to-do list. This includes urgent activities as well as certain tasks that should not be neglected or avoided in the next 24 hours. You can arrange these tasks in a protective way by assigning the time of performing them.
This way, your subordinates or the employees will have an idea of their schedule for next 24 hours & help them to prepare mentally.
4. Plan ahead
Planning is a critical part of time management when it comes to an organisation on the whole. You should ideally plan for the next whole week at least in order to make sure that employees are aware of the coming activities and do not take a day off when there is an important task waiting for them ahead.
This thorough plan will have the employees to stay focused and organised and prepare for the project in advance. Spending a few extra minutes on arranging the whole plan can transform the working environment making it more smooth and easy going.
5. Focus on one task at a time
Tell your employees to do one task in one time, finish it completely before starting a new one.for example if the do not finish a certain task in start doing something else it will create a very complex situation where the task will stay unfinished for many coming days and the employer will also not be able to concentrate on the work.
It will lose the momentum and also disturb the workflow. Simply tell everyone to focus on the task at hand and avoid indulging into these pitfalls.
6. Perfection isn’t important
Perfection is the enemy of good so do not ask your employees to do every single task with perfection. It is because it will waste a lot of time as well as consume energy and bring their morale down.
Just tell them to do their best and finish the task by putting on possible efforts in it. Effective time management will ultimately bring multiple benefits and help you achieve your goal with minimum effort. Along with these tips you can seat help from a time scheduling tool to effectively manage time and plan for a long term.